f you're brand new to working with actors, to writing scripts, to planning a project that features a voice recording, then these hints and tips are designed to give you some insight into the process, what you can do to make life easier for yourself (and your voice actor), and which will help to ensure that you're happy with the final product and that it meets your requirements and helps you to achieve your goals - as an individual and as an organisation.
Clear and concise instructions will really help us to create the audio that meets your needs. A lot of the information will be within the script of course, but there is a lot of additional information and detail that will help us create your recording. How you want it to sound, what kind of atmosphere you want to create, what pace and tone you want us to adopt. We are creative and flexible and our voices are capable of expressing a range of emotions and in all kinds of accents to create a different 'feel' - but we are not telepathic unfortunately, so the more information and direction you can give us the more likely we are to be able to meet your expectations.
Prep & Planning your project
Whether we're creating a VO for an internet film, an internal training video, a marketing presentation, a website commercial - or even just a welcome or on hold message - it is very likely that the project manager will have to get approval from all levels of management and trustees. Production by Committee makes everyone's life more difficult ... so let's see what advice we can offer. Having someone with the authority to make decisions involved in the production process will really make everything much less likely to fall apart!
Have regular updates
If you have a team of people involved across you organisation, involve them. Keep them up to date with developments - and keep us informed as well. We may well be beavering away in the background doing research or drafting scripts based on our original discussions. If anything changes - make sure that the entire team knows about it. Never make assumptions - keep people in the loop and make sure that full approval is given at every stage if that is what is necessary.
Communicate effectively & share information
You have a wonderful idea over a coffee break with a colleague. They agree it's brilliant - you begin to make plans based on this conversation, to draft the script, to design the graphics, to spend some money. Meanwhile at Head Office, the Marketing Manager has a similar discussion over a game of Golf with another colleague. They agree his ideas are brilliant ... you see where this can lead? Having formal meetings may be more boring, but it is the only way to ensure that the left hand knows what the right hand is doing!
Maintain realistic expectations
You will be surprised at how complex something apparently simple can turn out to be, and how long things can sometimes take to come to fruition. You may be filled with energy and enthusiasm, have a tight deadline and want everything done yesterday but in reality, although the actual recording part of the process can normally be completed pretty quickly, the planning stages really can't be rushed, especially if there is a large team of people involved in bringing the project to fruition.
We will never share your details or any other sensitive information